Come join a premier luxury interior design studio as a Design Coordinator, supporting senior decorators with project administration, vendor coordination, order management, client communications, delivery scheduling, and installation logistics across multiple high-end residential projects.
Key Responsibilities:
Support senior decorators with administrative and project coordination tasks across multiple high-end residential interior design projects.
Prepare client estimates, proposals, quotations, and order confirmations with accuracy and attention to detail.
Create and process purchase orders, coordinate payment submissions, and maintain complete procurement records.
Manage vendor orders from placement through final delivery and installation, ensuring timelines are met.
Maintain organized project documentation, binders, and tracking systems for all furnishings, materials, and project-related purchases.
Coordinate and monitor domestic and international deliveries, resolving issues proactively as they arise.
Serve as a primary point of contact for vendors and clients via phone and email, providing timely updates and support.
Track project milestones and installation schedules to ensure seamless project execution.
Prepare weekly status reports and participate in staff meetings to review project progress, outstanding orders, and delivery schedules.
Collaborate with designers, vendors, and external partners to ensure efficient communication and project workflow.
Qualifications:
Bachelor's degree required.
Prior experience within the interior design industry, preferably supporting high-end residential projects.
Proficiency with Design Manager software and procurement/order management processes.
Strong organizational and project coordination skills with exceptional follow-through.
Proven ability to manage multiple projects and deadlines simultaneously in a fast-paced environment.
Excellent written and verbal communication skills with a professional phone manner.
Strong client service mindset and ability to build effective relationships with vendors and project stakeholders.
Detail-oriented with a high level of accuracy in documentation, order tracking, and reporting.
Team player with the ability to collaborate effectively across projects and departments.
Self-motivated, proactive, and capable of anticipating project needs and resolving issues independently.
