Danielle Rose Design Co. | Procurement & Operations Coordinator Hybrid - Remote + In Studio, Rockville Centre NY Key Responsibilities - Create purchase orders and maintain accurate procurement records, order documentation, and project information within Studio Designer, including acknowledgements, invoices, freight documents, tracking details, and estimated ship dates. - Review vendor acknowledgements for pricing, quantities, specifications, and lead times, while monitoring active orders and proactively following up on production schedules, shipping updates, and delivery timelines. - Coordinate with vendors, manufacturer representatives, warehouse partners, and the design team regarding order status, incoming shipments, inventory, project milestones, and delivery scheduling. - Assist with warranty claims, damages, returns, repairs, replacements, and procurement-related issue resolution, escalating concerns to the Procurement & Operations Manager when appropriate. - Maintain accurate procurement trackers and inventory records, including physical studio inventory, confirming received merchandise, and ensuring inventory is installation-ready. - Prepare installation packets, punch lists, procurement updates, and other project documentation while supporting installation planning, post-installation follow-up, and internal team meetings. - Support the overall day-to-day operations of the studio through administrative assistance and project coordination as needed. Role Details - Serve as a key point of coordination between the design team, vendors, manufacturers, freight partners, and warehouse. - Maintain accurate procurement records, project information, and inventory within Studio Designer and associated tracking systems. - Help ensure projects remain organized, on schedule, and proactively identify potential issues before they impact project timelines. - Assist with overall studio operations through administrative assistance and project coordination.
