Job DetailsJob Location: Kirkland, WA 98034Position Type: Full TimeSalary Range: $80,000.00 - $80,000.00 SalaryJob Category: Home OfficePosition Summary
The Interior Design Coordinator – CAD & Procurement supports interior design projects across a multifamily residential portfolio by producing construction documents, managing FF&E procurement, and coordinating installations from design approval through final placement. Projects may include renovations to leasing offices, model units, clubhouses, and other amenity and community spaces. The position requires advanced technical skills in CAD and construction documentation, strong procurement and vendor management ability, and the capacity to manage competing priorities in a fast-paced environment. Working closely with the VP of Design, the Project Interior Designer, and the Design & Construction team, the Interior Design Coordinator produces accurate construction documents and finish specifications, manages procurement from order through delivery, and coordinates on-site installations. A successful Interior Design Coordinator demonstrates integrity, accountability, and professionalism while collaborating with teammates, contractors, vendors, and internal stakeholders. This individual takes pride in delivering quality work, embraces continuous improvement, and provides a high level of service in support of company goals and project success.
Primary Responsibilities
Coordinate complete, accurate CAD construction documents, finish index specs, and detailed scopes of work
Identify and communicate deviations in project scope, budget, or specifications, and work with the design team to resolve
Manage FF&E procurement, including vendor sourcing, purchase order management, inventory tracking, delivery, and installation
Source product through contract and hospitality trade accounts and dealer networks; negotiate pricing and maintain active vendor accounts
Produce accurate as-built floor plans and construction documents from field measurements and site conditions
Prepare CAD and SketchUp drawings and specification packages to support design proposals
Track procurement costs and purchase orders against approved project budgets
Support project close-out activities including punch list review, final walkthroughs, installation coordination, and final project documentation
Coordinate delivery and installation logistics on-site, ensuring materials and FF&E arrive on schedule and are placed according to design intent
Maintain organized project records and documentation, ensuring project decisions, approvals, and key details are appropriately documented and communicated
Work closely with the Project Interior Designer, Construction Project Manager, contractors, vendors, and property leadership to maintain project alignment and support successful execution throughout all phases of a project
Actively participate in a positive team environment through teamwork, communication, and excellence in service
Actively demonstrate the values of the Weidner Customer Service Vision to team members, associates, and external customers
QualificationsQualifications
Ideally 2 - 5 years of commercial interior design, CAD, or procurement experience, with demonstrated experience
Bachelor’s degree in Interior Design or a related field preferred
Advanced AutoCAD knowledge required
Bluebeam Revu proficiency for construction document markup, RFI management, and drawing set review
Strong knowledge of interiors and design concepts, practices, and methods
Working knowledge of building codes, ADA requirements, and life-safety standards
High level of experience in FF&E selection and procurement
Installation coordination experience, including delivery, staging, and final placement on-site
Experienced in Microsoft Excel for budget tracking, order management, and contractor scheduling; proficiency in Office Suite, SketchUp, and Adobe Suite preferred
Skilled in assisting with RFIs and change orders during active construction phases
Demonstrated ability to manage multiple concurrent projects while maintaining accuracy and meeting deadlines
Strong written and verbal communication skills
Excellent organizational skills
Strong ability to collaborate with a diverse project team
Comfortable receiving and incorporating feedback
Follow Weidner’s Mission, Vision, and Values and comply with all Weidner policies and procedures as well as all Fair Housing, local, state/province, and federal laws
Maintain regular attendance, comply with company dress code standards, and a professional appearance at all times
Ability to confidently represent the Design & Construction department in the field
Ability to travel approximately 30% of the time for site visits, property walkthroughs, installations, and trade shows
Valid driver’s license, reliable transportation, and proof of insurance required
