Core Responsibilities – Manage FF&E procurement from specification through delivery and installation using Studio Designer – Prepare proposals, purchase orders, invoices, and related procurement documentation – Obtain and verify vendor quotes, pricing, freight, lead times, specifications, and acknowledgements – Track orders, production schedules, COM/CFA requirements, samples, and key procurement details – Coordinate receiving, warehousing, shipping, white-glove delivery, and installation logistics – Review orders and resolve damages, returns, discrepancies, and warranty claims – Serve as the primary contact for vendors, suppliers, workrooms, fabricators, warehouses, and delivery partners – Maintain strong trade relationships and stay informed on vendor lead times – Coordinate with contractors, subcontractors, and receiving teams to support schedules, deliveries, and installations – Set up projects, maintain organized files, and update FF&E schedules and installation calendars – Coordinate with the design team to keep selections aligned with design intent, budget, and timelines – Identify and resolve issues proactively, escalating only when necessary – Support invoice reconciliation and project account coordination – Run local errands using own vehicle and assist with light lifting as needed
