Senior Event Planner - Deloitte University
Administrative and Corporate Services | Meeting and Event Management
Westlake, Texas, United States
Position Summary
Specialist, Meeting and Event Management
This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.
Work you'll do
As a Specialist, Meeting and Event Management on the National Planning team, you will be responsible for supporting the strategy, planning, and execution of Deloitte meetings and events at Deloitte University and offsite venues.
- Lead end-to-end planning and execution of meetings and events, aligning logistics, timelines, and deliverables to sponsor objectives and firm protocols.
- Serve as the primary point of contact for meeting sponsors and coordinate across sourcing, scheduling, registration, office operations, venues, and vendors.
- Develop and manage detailed meeting specifications, budgets, room utilization plans, and onsite support requirements for assigned programs.
- Administer vendor and venue contracts, review and prepare invoices, and complete post-meeting reporting and reconciliation.
- Support multiple concurrent programs, including meetings involving senior leaders and client-facing stakeholders, while providing consultative communication and issue resolution throughout the event lifecycle.
A successful candidate would possess these skills:
- Ability to work independently and collaborate as part of a team
- Effective written and verbal communication skills
- Meticulous attention to detail and quality of work product
- Ability to build and sustain professional relationships
- Ability to lead projects or workstreams
- Ability to manage and prioritize multiple tasks in a fast-paced and dynamic environment
- Strong interpersonal skills and professional demeanor
- Ability to meet deadlines
- Ability to provide clear guidance to others
The team
The National Planning team delivers meeting and event experiences that support collaboration, learning, and business priorities across Deloitte. Team members work closely with business sponsors, Deloitte University, and external partners to coordinate logistics, manage risk, and drive consistent execution for internal and client-facing programs.
Qualifications
Required:
- 5+ years of experience contracting, organizing, and managing logistical aspects of meetings and events
- High school diploma
- Experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
- Experience developing meeting specifications, managing vendor contracts, and supporting invoice processing or reconciliation
- Ability to travel 25%, on average, based on the work you do and the clients and industries/sectors you serve.
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Preferred:
- Bachelor of Arts or Bachelor of Science degree
- Advanced experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
- Experience using hotel management software, including Delphi, Daylight, CI/TY, or Infor
- Experience supporting meetings and events involving senior leaders
- Experience managing room blocks, venue utilization, or attrition planning
You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
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Benefits
At Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits. Learn more about what working at Deloitte can mean for you.
Our people and culture
Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ways of thinking, ideas, and perspectives, and bring more creativity and innovation to help solve our clients' most complex challenges. This makes Deloitte one of the most rewarding places to work.
Our purpose
Deloitte’s purpose is to make an impact that matters for our people, clients, and communities. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities. Learn more.
Professional development
From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.
As used in this posting, "Deloitte" means Deloitte Services LP, a subsidiary of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
Requisition code: 369504
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