Executive Assistant | Hospitality Design Industry

Interior Talent • Full-time • Las Vegas, NV, US • 3w ago

Executive Assistant to Interior Design Vice Presidents

Luxury Hospitality Design Studio | Las Vegas, NV

We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions.

Join a team that values innovation, collaboration, and elegance in every detail.

Key Responsibilities

Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements.
Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team.
Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
Conduct research and compile key information to support interior design initiatives and strategic planning.
Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion.
Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team.
Assist in creating requests for proposals, change orders, and additional service requests.
Support planning and execution of department events and meetings.
Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness.
Uphold confidentiality in handling sensitive business matters.

Qualifications

Bachelor’s degree in Business Administration, Communications, or related field preferred.
Prior experience as an Executive Assistant—ideally in interior design, architecture, or hospitality.
Executive-level polish and exceptional verbal and written communication skills.
Advanced organizational and multitasking abilities—you thrive in a fast-paced, detail-driven environment.
Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proven discretion in managing sensitive information with trust and integrity.
A proactive mindset and team spirit—you're two steps ahead, every time.
Familiarity with the interior design industry language and workflows is highly preferred but not required.
Experience with project management tools and systems is highly preferred but not required.
A creative sensibility aligned with the luxury design industry is highly preferred but not required.

For immediate review and consideration, contact: Barry Cales - Barry@InteriorTalent.com

Interior Talent, Inc
Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service.

For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com

CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential – we highly value your current position and will never do anything that would bring your future into jeopardy
EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process

www.InteriorTalent.com

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