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About the Role
We are seeking an experienced IT Procurement Manager to lead technology procurement across our Architecture, Engineering, and Construction (AEC) organization. This role owns the full lifecycle of our software estate — cataloging, monitoring, and renewing an extensive and highly specialized library of AEC and enterprise applications — while also forecasting and procuring end-user hardware (with a particular focus on laptops) and coordinating the technology side of employee onboarding.
The ideal candidate pairs strong vendor management and contract negotiation skills with a working knowledge of AEC software and its often-complex licensing models. You will be the connective tissue between IT, HR, Finance, and the business, making sure people and projects have the right tools, at the right time, at the right cost.
Key Responsibilities
Software Asset & License Management
- Build and maintain a comprehensive, accurate catalog of the organization's software library, including AEC-specific applications (e.g., Autodesk AEC Collection, Bentley Systems, Bluebeam, Navisworks, Rhino, Procore, Adobe Creative Cloud) alongside enterprise and productivity tools.
- Track license entitlements, assignments, and consumption across a mix of licensing models — named-user, network/floating, token-based (e.g., Autodesk Flex), and subscription.
- Monitor renewal dates and proactively manage the renewal pipeline to prevent lapses, downtime, or emergency purchases.
- Right-size license counts by analyzing utilization data, reclaiming unused or under-used seats, and surfacing cost-optimization opportunities.
- Maintain license compliance and audit readiness, managing vendor true-ups and reconciliations.
Vendor & Contract Management
- Negotiate pricing, terms, and renewals with software publishers, value-added resellers, and hardware vendors.
- Develop and maintain strong relationships with key AEC and enterprise technology partners.
- Evaluate new tools and own the intake, review, and approval workflow for software requests from the business.
Hardware Forecasting & Procurement
- Forecast laptop and end-user hardware demand based on headcount growth, refresh cycles, attrition, and the project pipeline.
- Maintain appropriate buffer/inventory levels to support onboarding and rapid replacement without overstocking.
- Manage purchasing, delivery timelines, and standardized hardware configurations — including higher-spec mobile workstations for design and engineering users.
- Coordinate asset tagging, tracking, and end-of-life/disposal processes.
Onboarding & Provisioning
- Own the technology procurement side of employee onboarding, ensuring new hires have their laptop, software licenses, and access ready on day one.
- Partner with HR, IT support, and hiring managers to align procurement timing with onboarding and start dates.
- Continuously improve the onboarding workflow for speed, consistency, and cost efficiency.
Budget, Reporting & Governance
- Manage the IT procurement budget and provide regular reporting on spend, forecasts, and realized savings.
- Maintain accurate procurement records, purchase order tracking, and asset documentation.
- Help define and enforce procurement policies, standards, and approval thresholds.
Required Qualifications
- 5–7 years of overall procurement, IT asset management, or software asset management experience, including at least 3 years in a comparable IT procurement role.
- Direct, hands-on experience with AEC software and familiarity with its licensing and deployment models.
- Proven track record in software license management, renewals, and vendor negotiation.
- Experience forecasting and procuring end-user hardware (laptops/workstations) at scale.
- Proficiency with procurement, IT Asset Management (ITAM), or Software Asset Management (SAM) tooling.
- Strong analytical, organizational, and communication skills, with the ability to work cross-functionally.
Preferred Qualifications
- Familiarity with platforms such as Autodesk Construction Cloud, Bentley ProjectWise, Bluebeam, and Procore.
- Experience with ITSM/procurement platforms (e.g., ServiceNow, Coupa, SAP Ariba).
- Relevant certifications such as IAITAM (CSAM/CHAMP), CPSM, or equivalent.
- Understanding of the AEC industry's project-based staffing and technology needs.
Key Competencies
- Vendor and contract negotiation
- License and asset lifecycle management
- Demand forecasting and inventory planning
- Cross-functional collaboration (IT, HR, Finance, project teams)
- Cost optimization and budget ownership
- Attention to detail and process discipline
All Pond & Company positions require participation in at least one in-person interview as part of our hiring process, and most roles also require in-person onboarding at a Pond office location; candidates should expect to meet directly with our team and should be cautious of any communication suggesting otherwise.
About Pond
Pond is an award-winning, full-service architecture, engineering, planning, construction management, and environmental services firm providing professional solutions to clients throughout the U.S. and globally for nearly 60 years. Pond’s staff of 800+ professionals provide a deep bench strength of experience and capabilities to offer customized solutions that help clients manage projects from concept to completion – and everything in between – with confidence and clarity. Pond is currently ranked as the 80th largest engineering and design firm by ENR, Atlanta’s #1 engineering firm by Atlanta Business Chronicle, and has been recognized as an Employer of the Year by Georgia ACEC and a Best Place to Work for Working Parents.
Additional Information
Many factors are considered when determining compensation at Pond, including scope and level of position, geographic location, candidate skill, knowledge and experience. Starting base pay may vary depending on these factors. Please see the hiring range associated with this posting for more information.
Additional cash incentives may be provided as part of the compensation package, in addition to a range of medical, financial and/or other benefits dependent on position offered. Learn more about Pond’s comprehensive benefits offerings here.
All offers of employment made by Pond & Company are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at Pond in compliance with program policy as well as state and federal regulations. Additionally, offers may be contingent upon the successful completion of a pre-employment drug and alcohol test.
Equal Opportunity Employer
We are an equal opportunity employer that recognizes the value of diversity and inclusion in the workplace. Employment decisions at Pond are based on business needs, job requirements and individual qualifications. All suitably qualified applicants will receive consideration for employment. We prohibit discrimination and harassment of any kind based on race, color, sex, age, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state and local laws in jurisdictions where we operate. If you need assistance or an accommodation due to a disability, you may contact us at hrdepartment@pondco.com.
Apply for this position at https://www.pondco.com/careers.We are always looking for driven professionals of all disciplines to join our fast-growing company. For more information on our services, clientele, or employment opportunities, visit our website at www.pondco.com.
Should you run into any issues in completing the application, please reach out to recruiters@pondco.com for assistance.
