Administrative Assistant - Interior Design Firm

Interior Talent • Hybrid • Wayne, PA, US • 1m ago

Administrative Assistant – Interior Design Firm
Working Style: Hybrid working opportunity after training

We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's dynamic interior design firm. This individual will play a key role in keeping the office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, creative environment.

Key Responsibilities

Assist with preparing project financial documentation and maintaining order records
Assist with vendor management, including submissions of resale certificates and ensuring compliance with purchasing terms
Process AP payments and match AP transaction records with oversight and approvals from the operations manager and principal in accordance with studio accounting procedures
Document AR transactions in accordance with studio accounting procedures
Coordinate client gifting schedule in accordance with studio processes
Maintain office organization, supplies, and assist with filing
Assist with coordination of on- and off-site meeting logistics as needed
Process studio accessories/inventory orders and assist designers with maintaining the internal Shopify database
Assist with design project install preparations as needed

Qualifications

2+ years of administrative experience, preferably in a design, architecture, or creative environment.
Strong organizational skills with the ability to manage multiple priorities at once.
Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus.
Excellent communication and interpersonal skills, both written and verbal.
High attention to detail and ability to maintain confidentiality.
Self-motivated with a proactive approach to problem-solving.
Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment.

For immediate review and consideration, contact: Barry Cales - Barry@InteriorTalent.com

Interior Talent, Inc
Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service.

For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com

CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential – we highly value your current position and will never do anything that would bring your future into jeopardy
EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process

www.InteriorTalent.com

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