POSITION SUMMARY

We are looking for a detail-driven Event Planner to lead the planning, coordination, and execution of company events while supporting our broader marketing efforts. This role blends logistical precision with creative marketing skills, covering everything from booth setup and teardown to brochure design and outbound communications. The ideal candidate is highly organized, an excellent communicator, and comfortable managing multiple projects and deadlines at once.

KEY RESPONSIBILITIES

Plan, coordinate, and execute company events from concept through completion, including trade shows, conferences, client events, and internal functions
Set up and tear down event booths, displays, and signage, ensuring a polished and professional presentation at every event
Manage all event logistics, including venue selection, vendor coordination, budgets, timelines, and on-site troubleshooting
Book travel, lodging, and dining reservations for team members attending events
Develop creative concepts and themes for events and marketing campaigns that align with brand standards
Assist in designing and producing brochures, flyers, signage, and other marketing collateral
Draft and send outbound communications, including email campaigns, invitations, and follow-up correspondence
Maintain event calendars, checklists, and budgets, keeping all stakeholders informed of timelines and deliverables
Coordinate with internal departments and outside vendors to secure materials, equipment, and services needed for each event
Track event performance and gather feedback to identify opportunities for improvement
Prioritize and manage multiple projects simultaneously in a fast-paced environment
Represent the company professionally at events, engaging with clients, partners, and vendors as needed

QUALIFICATIONS

Associates degree in marketing, communications, hospitality, or a related field, or equivalent work experience
Two or more years of experience in event planning, marketing, or a related coordination role
Exceptional organizational skills with the ability to manage multiple tasks and deadlines at once
Strong written and oral communication skills, with an eye for detail and accuracy
Demonstrated creativity in event design, marketing materials, and brand presentation
Ability to lift and transport event materials and assist with physical booth setup and teardown
Proficiency with design and communication tools such as Canva, Adobe Creative Suite, Microsoft Office, and email marketing platforms
Comfortable working independently as well as collaboratively within a team
Valid driver's license and the ability to travel to event locations as needed

Parallax Advanced Research

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Event Planner & Marketing Coordinator