Department: Procurement / Supply Chain

Reports To: Deputy General Manager

Location: East Northport, NY

Employment Type: Full-Time, On-Site

Position Summary

The Procurement Manager / Supply Chain Manager is responsible for sourcing, purchasing, and managing the flow of materials, equipment, and services required to support petroleum construction and field service operations. This role oversees vendor relationships, negotiates contracts, manages inventory and logistics, and ensures materials and equipment are available where and when needed while controlling costs and maintaining compliance with company and regulatory standards.

Key Responsibilities

Procurement & Purchasing

Source, negotiate, and purchase materials, equipment, parts, and services needed for construction and field service projects (pipe, valves, fittings, heavy equipment, PPE, chemicals, etc.)
Develop and manage purchase orders, ensuring accuracy of pricing, quantities, and delivery timelines
Evaluate and select vendors and suppliers based on price, quality, reliability, and delivery performance
Monitor market trends and commodity pricing to inform purchasing strategy and timing

Vendor & Supplier Management

Build and maintain strong relationships with key suppliers, vendors, and subcontractors
Negotiate contracts, pricing agreements, and service-level agreements (SLAs)
Evaluate supplier performance through scorecards, audits, and regular reviews
Resolve vendor disputes related to quality, delivery, or invoicing

Supply Chain & Logistics

Coordinate inbound and outbound logistics to ensure timely delivery of materials to job sites and warehouses
Manage inventory levels across warehouses, and field locations to prevent shortages or overstock
Track shipments and resolve delays, damages, or discrepancies
Optimize supply chain processes to reduce lead times and transportation costs

Cost Control & Budgeting

Develop and manage procurement budgets in alignment with project and operational needs
Identify cost-saving opportunities through bulk purchasing, alternative sourcing, or process improvements
Track and report on procurement spend, savings, and key performance indicators (KPIs)
Support project managers with material cost estimates and forecasts

Compliance & Risk Management

Ensure procurement activities comply with company policies, safety standards, and regulatory requirements (OSHA, DOT, EPA, API standards where applicable)
Maintain proper documentation for contracts, purchase orders, and vendor certifications
Assess and mitigate supply chain risks (material shortages, single-source dependencies, price volatility)
Ensure vendors meet insurance, safety, and compliance requirements before engagement

Team Leadership

Supervise procurement staff, warehouse/inventory coordinators, and logistics personnel
Train team members on procurement systems, policies, and best practices
Conduct performance evaluations and support team development
Collaborate cross-functionally with operations, project management, and finance teams

Qualifications

Required

5+ years of experience in procurement, purchasing, or supply chain management, preferably within oil & gas, petroleum construction, or industrial services
Strong negotiation and vendor management skills
Experience with ERP/procurement systems and Microsoft Office/Excel
Solid understanding of inventory management, logistics, and supply chain principles
Strong analytical and budgeting skills
Prior supervisory or team management experience

Preferred

Professional certification (e.g., CPSM, CSCP, CPM)
Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or related field (or equivalent experience)
Familiarity with DOT, OSHA, and environmental compliance requirements related to materials handling and transport

Core Competencies

Strong negotiation and relationship-building skills
Analytical mindset with strong cost-control focus
Excellent organizational and multitasking abilities
Problem-solving skills, especially under supply chain disruptions
Clear communicator across vendors, field teams, and leadership
High attention to detail and accuracy in documentation

Physical / Work Requirements

Primarily an office-based role
Occasional travel to supplier facilities, industry events, or field locations
Ability to work in outdoor/industrial environments when visiting sites, with appropriate PPE

Benefits Include

• Competitive compensation based on experience and market rates.

• Medical, Dental, and Vision Insurance.

• 401(k).

• Accrued paid time off and Paid Holidays.

• Paid Training and professional development assistance.

• Company Vehicle (based on experience).

• Uniforms and work gloves provided.

• Annual work boot allowance.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

Island Pump and Tank LLC

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Procurement Manager