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Job Title:

Conference Coordinator (Event Planner)

Agency:

Technical College System of Georgia

Job Requisition ID:

JR0000006135

Shift:

Day (United States of America)

Compensation Details:

$60,000 – $70,000 (COMMENSURATE WITH EXPERIENCE)

Job Description:

The Technical College System of Georgia (TCSG)’s Office of Workforce Development / WorkSource Georgia is seeking a qualified, Event Planner / Conference Coordinator. This position would be part of the OWD Communications Team and would be responsible for coordinating and executing meetings, conferences, job fairs, and other events held across the state -- all in support of workforce development efforts. The successful candidate will demonstrate the ability to manage logistics, communicate effectively with multiple stakeholders, and support the Office of Workforce Development’s mission through high-quality event delivery. *This position requires travel statewide to coordinate conferences, meetings, and other activities. It may require occasional evenings and weekends during conferences or special events.

Responsibilities

Plan, schedule, and coordinate meetings, conferences, job fairs, and other events
Oversee all event planning, including venue coordination, vendors, equipment, and supplies
Collaborate with internal and external staff to support outreach and communications related to events
Maintain detailed records of event logistics, contracts, and activities
Coordinate the setting up of meeting rooms and event spaces, including décor and audio/visual equipment
Help with the operation of event equipment and coordinate necessary repairs or installations
Prepare and process quotes, invoices, and related documentation
Build and maintain working relationships with vendors and partner organizations
Address and resolve issues related to accounts, vendors, and/or event operations
Implement surveys and other analytics for continued improvement purposes
Perform other duties as assigned

Minimum Qualifications

Bachelor’s degree and two (2) years of related work experience OR equivalent combination of education, training, and experience on a year-for-year basis)

Preferred Qualifications

Certification in event planning
Knowledge of state and federal workforce funding sources, including the Workforce Innovation and Opportunity Act (WIOA)
Experience with State of Georgia budgeting and procurement practices
Experience in workforce development or economic development
Experience with event management platform (e.g., Whova, Cvent)
Proficiency in standard Microsoft Office software applications
Knowledge of applicable state and federal regulations
Experience working with partner organizations and stakeholders
Understanding of branding importance

Technical Competencies

Knowledge of event planning and coordination practices
Strong organizational and time management skills, with the ability to manage multiple priorities
Effective written and verbal communication skills
Ability to analyze issues, make decisions, and resolve problems
Both a team player and a self-starter
Knowledge of budgeting, purchasing, and billing processes
Ability to work collaboratively and keep effective working relationships
Basic knowledge of audio/visual equipment and event technology

Physical Demands/Work conditions

Work is primarily performed in an office environment during standard business hours. Limited remote work may be available in accordance with agency policy and operational needs.
Work performance involves light physical duties, including intermittent sitting, standing, and walking.
Employees must be able to lift up to 15 pounds.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.

Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia Department of Revenue

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Conference Coordinator (Event Planner)