Sales & Event Planner

FastTrax Entertainment & HeadPinz Entertainment Centers | Southwest Florida

We’re looking for a driven, organized, and results-focused Sales & Event Planner to grow group business across FastTrax Entertainment and HeadPinz Entertainment Centers.

This role combines business development, lead management, relationship building, and event coordination. You’ll manage incoming event inquiries, follow up with potential clients, develop proposals, close bookings, and actively build new relationships throughout the Southwest Florida community.

From corporate outings and school events to fundraisers, team-building experiences, birthday celebrations, and full-facility buyouts, you’ll guide clients through the entire process—from the first conversation through event execution.

What You’ll Do

Respond to incoming event inquiries by phone, email, website submissions, and other lead sources
Qualify leads, recommend event packages, and guide clients through the booking process
Conduct outbound prospecting through calls, emails, networking events, local business visits, and community engagement
Build relationships with businesses, schools, nonprofit organizations, sports teams, youth groups, and community partners
Maintain an organized pipeline of leads, opportunities, follow-ups, and booked events in the CRM
Conduct on-site venue tours and off-site presentations
Create customized proposals based on client needs, group size, budget, and event goals
Negotiate event details and close group sales opportunities
Coordinate contracts, deposits, event timelines, menus, activities, and special requests
Communicate event details with operations, food and beverage, and management teams
Attend select events to support execution and maintain strong client relationships
Follow up after events to collect feedback and generate repeat business
Meet or exceed monthly booking and revenue goals

What We’re Looking For

Two or more years of sales, hospitality, event planning, or business development experience preferred
Strong relationship-building, negotiation, and closing skills
Comfortable handling both inbound leads and outbound prospecting
Self-motivated with the ability to manage time and responsibilities independently
Excellent written, verbal, and presentation skills
Highly organized with the ability to manage multiple clients, events, and deadlines
Comfortable using CRM systems, email, phone outreach, and proposal tools
Flexible schedule with availability for select evenings, weekends, holidays, and events

Join Our Team

If you enjoy building relationships, creating memorable experiences, and turning conversations into booked events, we want to meet you.

Bowland, HeadPinz & FastTrax

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