Job Title: Project Manager-FF&E

Job Type: Full-Time

Location: Hybrid in Washington, D.C. With some international travel

Return-to-Office Disclaimer: Work location arrangements (remote, hybrid, or onsite) are subject to change based on business needs and client or government requirements. There is no guarantee that a fully remote or hybrid schedule will remain in place indefinitely.

Compensation/Salary: $105,000 - $115,000

Authorization Status: Must be Authorized to Work in the U.S.

Clearance Requirements: Active Top Secret (TS) clearance with eligibility for SCI access and CI Polygraph.

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.

Our Mission, Vision, and Purpose:

Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making.

Aleto is committed to helping federal agencies improve their workspace.

Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible, and high-quality service.

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.

What we are looking for

Aleto Inc. is seeking to hire an Project Manager in Furniture, Fixtures, and Equipment to provide support for space planning, design, construction, closeout, and related analytical services over the client's entire leased or owned asset lifecycle. The Project Manager will manage the organization and installation of furniture projects of varying sizes and complexity. The Project Manager must be highly organized, hands-on, and customer service oriented. Additionally, we are looking for an project manager who is comfortable working with general contractors, in the field or at the office.

Interview Process

If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as MS Teams, Zoom, or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted to interview. After all candidates are interviewed, Aleto will notify you of your application status.

If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government's background clearance process (depending on the client).

Visit our website at www.aletosolutions.com to learn more about Aleto, Inc.

Project Manager -Essential Job Duties

Duties include the following. Other duties may be assigned.

Customer Service.

Act as the main point of contact for the customer and other applicable parties during the project execution process. Maintain a professional and positive demeanor with clients and other partners across all situations.

Project Definition and Planning.

Negotiate clear and reasonable project expectations and deliverables for our clients and other project parties.

Develop plans, schedules, logistics, and deliveries that align with the project parameters and client goals.

Project Implementation and Coordination.

Foster quality interactions and coordination of work with all third parties (A&D firms, facility or building managers, contractors, movers, etc.) and the project team.

Provide updates and communication throughout the project ensuring all critical information or dates are known by all project parties.

Align furniture installation with the contractor’s schedule.

Installation Planning and Execution.

Review plans, drawings, and specifications for accuracy and application.

Schedule and facilitate the product delivery and installation, verifying installation progress and completion. Identify, manage, and finalize the punch list with the Account Executive and client.

Take the initiative to address issues.

Serve as an escalation point to resolve and mitigate issues as required.

Ensure project punch-list is addressed and completed by obtaining a client sign-off.

Project Administration and Closeout.

Maintain and track any project revisions or modifications and ensure applicable parties are made aware. Manage any changes in scope of costs in real-time and provide timely and accurate information about any changes.

Complete project closeout and document.

Develops AutoCAD existing furniture and concept drawings and performs support functions as directed to meet the budget, schedule, and project design goals.

Develops project briefings and presentations for senior management.

Maintains and organizes project files, invoices, estimates, and vendor information.

Investigate and resolve facility construction and renovation issues.

Captures action items for project management teams, capture meeting minutes, and disseminate them to appropriate stakeholders.

Performs other job-related duties as assigned.

Qualifications/Capabilities/Software Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Qualifications / Education / Experience:

Active Top Secret (TS) clearance with eligibility for SCI access and Polygraph.

Must successfully complete a government-issued polygraph at the time of contract award.

U.S. Citizenship required

Bachelor’s or Associate’s degree/certification in Project Management, Interior Design, Architecture, or related field.

5–8 years of experience in furniture procurement, facilities management, or workplace strategy.

Demonstrated leadership and team-building abilities with experience supervising staff and consultants.

Proven capability to manage large-scale, multi-site furniture and warranty programs.

In-depth understanding of commercial furniture products, ergonomics, and space planning.

Experience with BIFMA, ANSI, LEED standards, and familiarity with GSA and FAR procurement regulations.

Technological Skills:

AutoCAD, Revit

MS Project, Smartsheet, Primavera, or equivalent

Proficient in Microsoft Office

Ability to learn new planning, drawing, design, and specification software

Experience with IWMS software desired

Robust understanding and responsible use of generative AI, machine learning concepts, and emerging enterprise AI tools (e.g., Microsoft Copilot) with the ability to translate these capabilities into real-world use cases that improve efficiency.

Required Knowledge and Skills:

Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel.

Contract Furniture Experience.

Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs.

Highly developed interpersonal and customer relationship management skills

Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality.

Ability to communicate with a variety of people, both internal and external

Ability to work collaboratively in a team environment.

Ability to initiate and follow through on work independently.

Ability to work in a fast-paced environment.

Excellent time management and prioritization skills

Strong multi-tasking abilities

Ability to adapt to changing priorities.

Excellent organizational skills and attention to detail

Ability to meet assigned deadlines.

Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions.

Proven risk management skills, both financial and programmatic

Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting.

Strong ethics and sound judgment

Demonstrated ability to make important decisions under pressure.

Proven ability to develop and maintain and positive team environment

Other:

Highest level of integrity managing confidential information

Aleto’s Employee Expectations/Responsibilities

Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.

Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.

Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.

Pay Cycle

Paydays are on the 10th and the 24th of each month.
Payroll is processed in arrears, according to the following schedule:
Time worked from 1st - 15th of the month is paid on the 24th.
Time worked from 16th – last day of the month is paid on the 10th of the following month.
Because pay is issued in arrears, your first paycheck will be received on the next applicable pay date after your start date. For example, if an employee starts on May 4, their first paycheck with Aleto would be issued on May 24.

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:

Medical, Vision and Dental Insurance:

Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.

Aleto offers three medical plan options to employees. Aleto contributes 75% of the employee premium to the base medical plan and the option to “buy up” for the two additional plans.

Aleto contributes 75% of the employee premium for the visions and dental plans.

Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA depending on elected medical insurance coverage.

Disability Insurance:

Company-paid short-term and long-term disability insurance.

Life Insurance:

Company-paid life insurance coverage.

Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.

Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan.

Environment and Physical Conditions

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance, please contact us at talent@aletosolutions.com

Aleto, Inc.

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Project Manager-FF&E